TEAM Event Types, Cancellation Codes, and Change Codes

The tables below show the association of the event types, cancellation codes, and change codes to the specific option(s) that each is set by in Voter Focus. The event types and codes are then added to the Voter Import file that is created by the Export Voter Data for TEAM process.

The corresponding statuses in Voter Focus are also listed for each cancellation code.

Note:
  • To view the Voter Focus statuses that are converted to TEAM statuses in the Voter Import file, see TEAM Status Mapping.
  • To view the position of columns in the export file, see Required Columns.

Event Types

TEAM Code TEAM Description

Voter Focus Option

1

New Application

Application Forms

  • {new or existing voter} complete application > Save

    • Note: New applicants are pending verification of the driver license or last four digits of the Social Security number. After verification, TEAM will return either a verification failure making the record incomplete or return an event type 99 that sets the voter's status as 1(A), Active Voter.

DPS File

  • Import TEAM DPS File > {NEW voter status + in-county, validated residential address} > voter record created automatically

DPS Queue

  • Create Voter Record (DPS errors)

Eligibility Match Queue

  • Voter Denies Ineligibility (Challenged new voter)

FPCA

  • {new or existing voter} > complete application > Save

    • Note: Nothing is recorded in the Voter Import file for FPCA voters who are U.S. citizens living outside the country and who have never resided in the United States. These voters are not eligible for voter registration or ballot delivery.

2

Felon Resolved

Eligibility Match Queue

  • Notice of Examination >
    • No voter response
    • Voter denies ineligibility
    • Voter confirms ineligibility
  • Invalid Match
  • Cancel Record

(Weak Felon matches)

Note: No update is recorded in the Voter Import file for automatic cancellations due to strong felon matches.

3

Deceased Resolved

Eligibility Match Queue

  • Notice of Examination >
    • No voter response
    • Voter denies ineligibility
    • Voter confirms ineligibility
  • Invalid Match
  • Cancel Record

(Weak Deceased matches)

Note: No update is recorded in the Voter Import file for automatic cancellations due to strong deceased matches.

4

Duplicate Resolved

Eligibility Match Queue

  • Retain Original
  • Retain Duplicate
  • Non-Duplicate
  • Schedule Notice
  • Out of County (Strong matches only)
  • Match Resolved

(Weak and Strong Duplicate matches)
5 Re-instate Voter

Voter Maintenance

  • {voter with any ineligible (P) status} > Maint tab > Reinstate Voter
7 Update EDR

Voter Maintenance

  • {voter with mismatching EDR date} > Update EDR to TEAM

8

Rejected Application Due to Incompleteness/Eligibility

Eligibility Match Queue

  • Schedule Notice of Challenge (Decease verification failures)

Task Notification Queue

  • Reject (TDL/SSN verification failures)
  • Send Notice of Mismatch > {no response from voter in ten days} Move Incomplete Voters to Not Registered Status (TDL/SSN verification failures)
12 Approve SC91

VRU File

  • Import TEAM export file > {event type 99 with 91 application source match} > automatic acknowledgment of new FPCA application

14

Approve Updated Live Check Failed Application

Task Notification Queue

  • Approve Live Check

(TDL/SSN/Decease verification failures)

15

Jury Non U.S. Citizen Task Resolved

Eligibility Match Queue

  • Notice of Examination >
    • No voter response
    • Voter denies ineligibility
    • Voter confirms ineligibility
  • Invalid Match

(Non U.S. Citizen matches)

16

Non U.S. Citizen Task Resolved

Eligibility Match Queue

  • Notice of Examination >
    • No voter response
    • Voter denies ineligibility
    • Voter confirms ineligibility
  • Invalid Match

(Weekly DPS Non U.S. Citizen matches)

99

None of the Above

Application Forms

  • {existing voter with registration source code other than 90 or 91} > make a change that does not affect eligibility > Save

DPS File

  • Import TEAM DPS File > {CHANGE or REPLACEMENT voter status, strong match criteria is met, in-county and validated residential address} > voter record address updated automatically

Eligibility Match Queue

  • Schedule Notice > Voter fails to respond (Felon, Deceased, Non U.S. Citizen, and DPS Non U.S. Citizen matches)
  • Retain Original (Duplicate matches)
  • Retain Duplicate (Duplicate matches)
  • Voter Admits Ineligibility (Challenged existing voter)
  • Voter Denies Ineligibility (Challenged existing voter)

FPCA

  • {active FPCA application for existing voter} > change application > Save

    • Note: Nothing is recorded in the Voter Import file for FPCA voters who are U.S. citizens living outside the country and who have never resided in the United States. These voters are not eligible for voter registration or ballot delivery.

Street Maintenance

  • {street segment change} > Save > Yes to apply changes to voters

Task Notification Queue

  • {application changes} > Save (TDL/SSN verification failures)
  • Edit Voter Record (DPS and TX Online errors)

TX Online File

  • Import Texas Online File > {strong match criteria is met and in-county, validated residential address} > voter name and/or address updated automatically

Voter Maintenance

  • {voter with registration source code other than 90 or 91} > make a change that does not affect eligibility > Save
  • {voter} > Eligibility Maint tab > Cancel Record > {process type} > Cancel Record and Schedule Notice of Cancellation
  • {FPCA linked voter} > Maint tab > Reason(Status) > F(P) Moved out of County. Req by Vtr
  • {FPCA linked voter} > Ballot By Mail tab > Cancel All Elections Request

Task Notification Queue

  • Save (TDL/SSN/Decease verification failures)

Cancellation Codes and Voter Focus Statuses

The reasons for cancellation below are entered in the Voter Import file along with the corresponding event type. For example, cancellation code 14 for a duplicate record cancellation is entered with event type 4, Duplicate Resolved.

Note: For some cancellation codes, a match origin code is also included in the voter data export file. See the Match Origin Cancellation Sub Codes table below for more information.
TEAM Code TEAM Description Voter Focus Status

Voter Focus Option

14

Duplicate Cancel with No History by County

H2(P), Canceled duplicate by state

Eligibility Match Queue

  • Retain Original
  • Retain Duplicate

(Duplicate matches)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Duplicate

16

Failure to Respond to Notice of Investigation

T(P), Failure Respond Investigation

Eligibility Match Queue

  • Schedule Notice > Voter fails to respond

(Felon, Deceased, Non U.S. Citizen, and DPS Non U.S. Citizen matches)
17 General - Duplicate Cancel by State    

18

Felony

FI(P), Felon Ineligible Cancellation

or

C3(C), Felon (Challenged existing voter)

Eligibility Match Queue

  • Cancel Record (Weak Felon matches)
  • Notice of Examination > Voter confirms ineligibility (Weak Felon matches)
  • Voter Admits Ineligibility (Challenged existing voter)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Convicted of a Felony Match (Weak Felon matches)

Note: No update is recorded in the Voter Import file for automatic cancellations due to strong felon matches.

19

Deceased

D(P), Deceased

or

C5(C), Deceased (Challenged existing voter)

Eligibility Match Queue

  • Cancel Record (Weak Deceased matches)
  • Notice of Examination > Voter confirms ineligibility (Weak Deceased matches)
  • Voter Admits Ineligibility (Challenged existing voter)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Decease Match (Weak Deceased matches)

Note: No update is recorded in the Voter Import file for automatic cancellations due to strong deceased matches.

20

Mental Incompetence

I(P), Mentally Incompetent

or

C4(C), Mentally Incompetent (Challenged existing voter)

Eligibility Match Queue

  • Voter Admits Ineligibility (Challenged existing voter)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Mentally Incapacitated Match from Probate Court

21

Voter's Request

 G(P), Remove by Voter Request

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Remove at Voters Request
  • {FPCA voter} > Ballot By Mail tab > Cancel All Elections Request (voter's permanent record status not updated - affects FPCA record only)

22

Response to Confirmation Indicating Voter Is Out of County

H2(P), Canceled duplicate by state

Eligibility Match Queue

  • Out of County (Strong Duplicate matches > original record)

24

Non U.S. Citizen

K(P), Not a U.S. Citizen

or

C1(C) Not a Citizen (Challenged existing voter)

Eligibility Match Queue

  • Notice of Examination > Voter confirms ineligibility (Non U.S. Citizen matches)
  • Voter Admits Ineligibility (Challenged existing voter)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Not a US Citizen
25 Disqualified Voter

12(P), Ineligible: Disqualified

or

C2(C), Under Age (Challenged existing voter)

or

C6(C), Unauthorized Submission (Challenged existing voter)

Eligibility Match Queue

  • Voter Admits Ineligibility (Challenged existing voter)

Voter Maintenance

  • Eligibility Maint tab > Cancel Record > Disqualified Voter

29

Voter Cancellation Due to Death and Was Reported by DMF

D1(P), Deceased Auto Cancellation status

Task Notification Queue

  • Send Notice of Challenge

(Decease verification failure)

Note: No update is recorded in the Voter Import file for automatic cancellations due to strong deceased matches.

Match Origin Cancellation Sub Codes

For canceled voters, the following subcategories identify the source of the notification that led to the cancellation.

TEAM Code TEAM Description Applies for Cancellation Code

01

Non U.S. Citizen – DPS Match

 16, Failure to Respond to Notice of Investigation

02

Non U.S. Citizen – Jury Match

 16, Failure to Respond to Notice of Investigation

03

Deceased – BVS/LRD Match

 16, Failure to Respond to Notice of Investigation
04 Deceased – ERIC Match The entry of this match origin will be included in a future release.
05 Felony – DPS/DOJ Match 16, Failure to Respond to Notice of Investigation
06 Mental Incompetence – Court Order 20, Mental Incompetence
07 Underage – Challenge  

Change Codes (Address Changes)

The change codes below are entered in the Voter Import file to identify changes on lines with the 99, None of the Above, event type.

TEAM Code TEAM Description

Voter Focus Option

11

911 Address Change

Voter Maintenance

  • Maint tab > {residential address change} > 911 Address Change > Save

12

Voter Initiated Change

Application Forms

  • {residential address change} > Save

Record Correspondence From Voter

  • {residential address change} > Save

TX Online File

  • Import Texas Online File > {strong match criteria is met and in-county, validated residential address} > voter name and/or address updated automatically

Voter Maintenance

  • Maint tab > {residential address change} > Save

13

Address Reclassification

Street Maintenance

  • {street segment change} > Save > Yes to apply changes to voters